Student Leave Regulation
Approved during the 1st Student
Affairs Meeting of 1995-Academic Year on 10-11-1995
Passed during the 1st Student Affairs
Meeting of 2005-Academic Year on 01-10-2006
Passed during the 2nd Student Affairs
Meeting of 2007-Academic Year on 01-18-2008
Passed during the 1st Student
Affairs Meeting of 2013-Academic Year on 12-19-2013
-
Any student can apply for leave due to contracting
marriage, attending funerals, illness or any other major events as long
he/she can provide declarative document as proof; pregnant students are also
entitled to ask for leave and should do so in accordance with relevant
University regulations.
-
Application for leave of absence should be properly
filled out, academic leave needs to be authorized by attending class
professor, academic supervisor, department chair (dean of school), once the
request has been approved, the original copy should be kept at the
department/school office for record-keeping, the student applicant should be
responsible for informing the attending class professor, student applicant
should keep the second copy of the application; leave for attending
meeting/event needs to be authorized by the academic supervisor, department
head, meeting/event organizer, head of Living Guidance Section, once
approved, the original should be kept by LGS, the student applicant should
be responsible for informing the organizer of the meeting/event and keep the
application copy; for group official leave, the request need to approved by
the academic supervisor, department chair (dean of school), once the request
is approved, the original of the application should be kept by the
department/school and the copy kept by the student, the student should be
responsible for informing the attending class professor.
-
For academic leave, the application shall be stamp sealed
by attending class professor, academic adviser, then be approved by
department chair (dean of school); for leave for meeting/event, the
application shall be first stamp sealed by academic supervisor,
meeting/event organizer, then be approved by the head of LGS, for group
leave, the application shall be stamp sealed first by academic supervisor,
then by department chair (dean of school); students cannot take leave
without proper authorization.
-
Student should apply for leave prior to the date intended
to be absent and provide declaration from parents or legal guardian (should
the event to have happened unexpectedly and the student couldn´t have
requested leave on the same day, then the student needs to fulfill the
request procedure within two days (including the day of absence) with proper
documentation as proof). In the case of absence due to illness, student
should provide proper clinical documentation as proof, should the
seriousness of the illness prevent the student from requesting leave prior
or on the day of absence, student should make request within three days to
comply with procedure (post office stamp date shall be used when outside of
the city), request for leave made after the deadline will not be approved.
-
Official leave needs to be requested prior to the date
of absence and must provide declaration (or have stamped seal) from involved
entity, request made after fact shall be denied.
-
If a student suffered loss of a family member, fell
serious ill or experienced any other major incident during registration
period, the student can submit declaration by parent or hospital to Student
Affairs for verification and absence authorization.
-
Any document submitted as proof for asking leave of
absence, if found to have been doctored, falsified or untrue, the absence
shall be count as not authorized and the student shall receive disciplinary
action based on the severity of the infraction.
-
This regulation shall be in effect after approval by
Student Affairs meeting, same procedure shall apply for future revisions.
Missing an
examination and scheduling for make-up examination
Amended and approved
during the 124th Academic Affairs Meeting on 06-15-2010
I.
Student on leave of absence during examination period due to illness,
please provide declaration from the school´s health center clinic or hospitals
that belong to the national healthcare bureau network (limited to medical
centers and regional or local hospitals) when requesting leave of absence
approval; student requesting leave of absence due special circumstance (limited
to illness or death of a direct family member and special incidents that
prevents the student from taking the exam) must provide official documentation
as proof to Student Affairs prior to the date intended to be absent.
II.
When a student falls ill or has an accident that prevents the student
from requesting a leave of absence in a timely fashion, student parent or legal
guardian should inform the University on the day of the incident and comply with
the request procedure within three days with proper documentation.
III.
If student takes leave for official business during examination period,
the leave of absence must be requested and approved in accordance with
regulations and with proper documentation from the official entity.
IV.
Student who missed an exam because of leave needs to obtain stamped seal
from attending class professor and authorization from the dean of academic
affairs to attend make-up exam session.
V.
For missed mid-term exams, the class professor has the authority to
decide on a solution.
VI.
Make-up exams for semester exams shall comply with Article 44 of the
Academic Regulations.
VII.
This document shall be passed by the Academic Affairs Meeting and
authorized by the president of the University to become effective. Same
procedure applies for future revisions.